2 Hearts Home Care cares about your privacy. For this reason, we collect and use personal information only as needed to deliver our products, services, websites and mobile applications, and to communicate with you about the same, or as you have requested (collectively, our “Services”). Your personal information includes information such as:
At the start of your care, we will ask you to sign a Service Agreement, giving us your expressed written consent for all aspects of the service. This may include such things as conducting an assessment, providing your care and asking your permission regarding release of information. Please let us know if there is anyone with whom you do not want your information, in part or in whole to be released to, and we will make note of this. All of this will be discussed with you by our care manager.
Your consent is considered valid through to the end of your service, provided the reasons for the consent haven’t changed. You may withdraw your permission or consent (in part or in whole), however, at any time during your care and service. Should this occur, our staff will inform you of the implications of that withdrawal.
For those individuals who are unable to provide consent, e.g., minors, those who are seriously ill or mentally handicapped persons, consent will be obtained by an authorized authority, e.g., legal guardian, power of attorney or the executor of your estate.
2 Hearts Home Care will seek your consent to disclose personal information outside of the multidisciplinary team or “circle of care” when appropriate access requests are received. 2 Hearts Home Care documents personal information disclosures that are made to third parties which would not require your information for routine, day-to-day purposes.
Please contact our office at any time at (905) 961-6587 or if you wish to withdraw or change the conditions of your consent.
At 2 Hearts Home Care, all employees are accountable and committed to ensuring that your personal information is held in the strictest confidence. Our Privacy Officer is responsible for the overall compliance to the requirements of all privacy legislation and privacy practices. However, all our employees are accountable for maintaining the privacy and confidentiality of all information they have access to in their course of their work with us.
2 Heart Home Care Service staff will only ask you about information that we feel is necessary for the purpose of providing your care and service. We do not indiscriminately collect information, and constantly review our practices to ensure this remains true. For example, when you request or require home support or personal support services, we collect information regarding your general health status and ability to perform activities of daily living, so that we are best able to evaluate how we can support you.
For all services, we may ask you questions specifically to help us determine how you are managing at home with your current health status. This is to help us put a care plan or resources in place to allow you to remain independent in your home.
If at any time we require more or different information, or your information is required for a purpose other than the care and service discussed with you, you will be contacted, and your consent will be obtained.
Your client file is kept in a locked filing cabinet. This cabinet is locked when we are not in attendance.
Our client computer records are protected by a password. When the computer is left unattended it will lock after a short time. This data will not be taken off site. It will be on backup discs which are stored in a secured location.
All temporary staff entering this office unattended (such as maintenance and cleaning staff) are bound under contract to respect your information and operate under the Privacy Act.
When information is to be destroyed, care is taken to ensure that it is properly destroyed (shredded) rather than just placed in a waste container. 2 Hearts Home Care staff will endeavor to ensure that all personal information is accurate, complete and up to date, so that we can provide you with the appropriate care and services. We need your assistance in doing this; however, please let us know if any information relevant to your health care needs to be changed. Your information is not kept up to date after you have been discharged from service. Your information is also destroyed 5 years after our final visit with you.
The accountability for compliance with privacy laws is the responsibility of the Privacy Officer for 2 Hearts Home Care. 2 Hearts Home Care assumes this role in their organization or appoints a member of their management team to be responsible for the privacy in their designated location. Anyone may contact this individual to request access to their information, put forth complaints and request solutions and to adjust personal information.
All 2 Hearts Home Care employees are responsible for ensuring the privacy and confidentiality of your personal information. If you have any questions or concerns about your personal information, or if you would like more information about our policies and practices for managing and handling personal information, you are invited to contact our Privacy office. If your privacy concerns cannot be addressed to your satisfaction, or you wish further information, your inquiry will be forwarded to 2 Hearts Home Care Privacy Officer. You may contact 2 Hearts Home Care Privacy Officer directly by email at firstname.lastname@example.org or by calling +1 (905) 961-6587
You are also entitled to contact your provincial Privacy Commissioner’s Office if you feel this is necessary. While we would appreciate the opportunity to do what we can to address your concerns, we would also assist you in contacting your Privacy Commissioner’s Office if you believe this is warranted.
If at any time you have questions about our practices or any of your rights described above, you may reach our Privacy Protection Officer and our dedicated team that supports this office by contacting us at email@example.com. This inbox is actively monitored and managed so that we can deliver an experience that you can confidently trust.